{"Status":true,"Message":"","Response":{"post":{"postuid":"be366e82-4503-4832-87db-b3a5460d4228","tenantuid":"d8b744fc-2e70-4089-bb80-dd1d08f6c7b2","projectuid":"fc6490ac-7527-4f49-b06e-46f701280e85","title":"Keeping Content Fresh: Housekeeping and Stale Articles","slug":"article/keeping-content-fresh-housekeeping-and-stale-articles","html":"\u003Cp\u003EDocumentation goes out of date as your product changes. HelpGuides helps you keep it current: you can give any article a review date, and the \u003Cb\u003EHousekeeping\u003C/b\u003E page lists the articles that are due for review alongside the URLs readers can\u0027t find.\u003C/p\u003E\u003Ch2 id=\u0022the_housekeeping_page\u0022\u003EThe Housekeeping page\u003C/h2\u003E\u003Cp\u003EClick \u003Cb\u003EHousekeeping\u003C/b\u003E in the left navigation. The page is titled \u003Cb\u003EManage Content\u003C/b\u003E and has three parts: a table of your articles, the \u003Cb\u003EArticles Flagged as Stale\u003C/b\u003E card and the \u003Cb\u003ENot Found (404)\u003C/b\u003E card.\u003C/p\u003E\u003Cfigure\u003E\u003Cimg class=\u0022lazy-load\u0022 data-src=\u0022https://graffiti-auf7e6dwhxhcbwek.z03.azurefd.net/d8b744fc-2e70-4089-bb80-dd1d08f6c7b2/fc6490ac-7527-4f49-b06e-46f701280e85/images/65294d6b339c43678046ed9b0b87fcd5.png?v=157141230\u0022 data-width=\u00221150\u0022 data-height=\u0022900\u0022 style=\u0022max-width: 100%;\u0022 alt=\u0022The Manage Content page listing articles with status and dates\u0022/\u003E\u003Cfigcaption\u003EThe Housekeeping page\u003C/figcaption\u003E\u003C/figure\u003E\u003Ch3 id=\u0022the_article_table\u0022\u003EThe article table\u003C/h3\u003E\u003Cp\u003EThe table lists articles with their \u003Cb\u003ETitle\u003C/b\u003E (and URL path), \u003Cb\u003EStatus\u003C/b\u003E, \u003Cb\u003ECreated\u003C/b\u003E date and \u003Cb\u003EUpdated\u003C/b\u003E date. It\u0027s sorted by \u003Cb\u003EUpdated\u003C/b\u003E, newest first, so the articles nobody has touched in a long time are easy to find: click the \u003Cb\u003EUpdated\u003C/b\u003E column heading to sort oldest first.\u003C/p\u003E\u003Cul\u003E\u003Cli\u003EType in \u003Cb\u003ESearch ...\u003C/b\u003E to find articles by title.\u003C/li\u003E\u003Cli\u003EUse \u003Cb\u003EFilter\u003C/b\u003E to show only \u003Cb\u003EPublished\u003C/b\u003E, \u003Cb\u003EUnlisted\u003C/b\u003E, \u003Cb\u003EDraft\u003C/b\u003E, \u003Cb\u003EScheduled\u003C/b\u003E or \u003Cb\u003EDeleted\u003C/b\u003E articles.\u003C/li\u003E\u003Cli\u003EClick any column heading to sort by it, and use \u003Cb\u003EPrev\u003C/b\u003E and \u003Cb\u003ENext\u003C/b\u003E to page through the list 10 articles at a time.\u003C/li\u003E\u003Cli\u003EClick an article\u0027s title to open it in the editor.\u003C/li\u003E\u003C/ul\u003E\u003Cp\u003EThe table remembers your sort order, search and filter the next time you visit.\u003C/p\u003E\u003Ch3 id=\u0022articles_flagged_as_stale\u0022\u003EArticles Flagged as Stale\u003C/h3\u003E\u003Cp\u003EThis card lists up to 10 published articles whose stale date has passed, with the \u003Cb\u003ETitle\u003C/b\u003E and \u003Cb\u003EStale Date\u003C/b\u003E of each. Click a title to open the article. When nothing is due, the card shows \u003Cb\u003ENo Stale Articles\u003C/b\u003E.\u003C/p\u003E\u003Ch3 id=\u0022not_found_404\u0022\u003ENot Found (404)\u003C/h3\u003E\u003Cp\u003EThis card lists the top 10 URLs on your site that readers requested but that don\u0027t exist, with the number of \u003Cb\u003ERequests\u003C/b\u003E for each. It only appears when there\u0027s at least one. Click a path to see its details and add a redirect, or click the \u003Cb\u003ENot Found (404)\u003C/b\u003E heading to open the full report. See \u003Ca href=\u0022/article/redirects-and-page-not-found-reports\u0022\u003ERedirects and Page Not Found Reports\u003C/a\u003E.\u003C/p\u003E\u003Ch2 id=\u0022flag_an_article_for_review\u0022\u003EFlag an article for review\u003C/h2\u003E\u003Cp\u003EGive an article a stale date when you know it will need checking, for example after a planned product release or when a price or policy is due to change.\u003C/p\u003E\u003Col\u003E\u003Cli\u003EOpen the article in the editor.\u003C/li\u003E\u003Cli\u003EClick \u003Cb\u003EAdvanced\u003C/b\u003E at the top of the editor to open \u003Cb\u003EAdvanced Article Options\u003C/b\u003E.\u003C/li\u003E\u003Cli\u003EOpen the \u003Cb\u003EAdvanced\u003C/b\u003E tab.\u003C/li\u003E\u003Cli\u003EIn \u003Cb\u003EDate Stale\u003C/b\u003E, pick the date the article should be reviewed. It must be today or later.\u003C/li\u003E\u003Cli\u003EOptionally, add \u003Cb\u003EStatus Notes\u003C/b\u003E explaining what needs checking, for example \u0022Update screenshots after the March release\u0022.\u003C/li\u003E\u003Cli\u003EClick \u003Cb\u003ESave Options\u003C/b\u003E.\u003C/li\u003E\u003C/ol\u003E\u003Cfigure\u003E\u003Cimg class=\u0022lazy-load\u0022 data-src=\u0022https://graffiti-auf7e6dwhxhcbwek.z03.azurefd.net/d8b744fc-2e70-4089-bb80-dd1d08f6c7b2/fc6490ac-7527-4f49-b06e-46f701280e85/images/2a1613d46ee241d69e8ca67b28994773.png?v=144292659\u0022 data-width=\u0022700\u0022 data-height=\u0022900\u0022 style=\u0022max-width: 100%;\u0022 alt=\u0022Advanced tab with Date Stale and Status Notes\u0022/\u003E\u003Cfigcaption\u003ESetting a stale date\u003C/figcaption\u003E\u003C/figure\u003E\u003Cp\u003EWhen the date arrives, the article appears in \u003Cb\u003EArticles Flagged as Stale\u003C/b\u003E, and the editor shows \u003Cb\u003EArticle is stale as of\u003C/b\u003E followed by the date whenever someone opens it. The article stays published and nothing changes for readers.\u003C/p\u003E\u003Cp\u003EAfter you\u0027ve reviewed and updated the article, set a new \u003Cb\u003EDate Stale\u003C/b\u003E for the next review, or clear it, and click \u003Cb\u003ESave Options\u003C/b\u003E.\u003C/p\u003E\u003Ccite class=\u0022recommended\u0022\u003E\u003Cspan class=\u0022title\u0022\u003ETip\u003C/span\u003E\u003Cp\u003EUse \u003Cb\u003EStatus Notes\u003C/b\u003E as instructions for whoever picks up the review, including an AI assistant. The notes are returned alongside each stale article.\u003C/p\u003E\u003C/cite\u003E\u003Ch2 id=\u0022find_stale_articles_with_an_ai_assistant\u0022\u003EFind stale articles with an AI assistant\u003C/h2\u003E\u003Cp\u003EIf you\u0027ve connected an AI assistant through Model Context Protocol, its \u003Ccode\u003Eget_stale_articles\u003C/code\u003E tool lists articles whose stale date is today or earlier, with their status and status notes. See \u003Ca href=\u0022/model-context-protocol-endpoints\u0022\u003EModel Context Protocol Endpoints\u003C/a\u003E.\u003C/p\u003E\u003Ch2 id=\u0022a_simple_routine\u0022\u003EA simple routine\u003C/h2\u003E\u003Cul\u003E\u003Cli\u003EOnce a week, open \u003Cb\u003EHousekeeping\u003C/b\u003E and work through \u003Cb\u003EArticles Flagged as Stale\u003C/b\u003E.\u003C/li\u003E\u003Cli\u003ECheck the \u003Cb\u003ENot Found (404)\u003C/b\u003E card and add redirects for URLs that readers keep requesting.\u003C/li\u003E\u003Cli\u003EOnce a month, sort the table by \u003Cb\u003EUpdated\u003C/b\u003E, oldest first, and review anything that hasn\u0027t changed in a long time.\u003C/li\u003E\u003Cli\u003EOn the \u003Ca href=\u0022/article/dashboard\u0022\u003EDashboard\u003C/a\u003E, check \u003Cb\u003ELeast Viewed Articles\u003C/b\u003E and \u003Cb\u003ESearch None Helpful\u003C/b\u003E for content that needs improving or is missing.\u003C/li\u003E\u003Cli\u003ERun a link audit from the \u003Cb\u003ESEO\u003C/b\u003E page to catch broken links. See \u003Ca href=\u0022/article/finding-broken-links-with-the-seo-report\u0022\u003EFinding Broken Links with the SEO Report\u003C/a\u003E.\u003C/li\u003E\u003C/ul\u003E\u003Ch2 id=\u0022related_articles\u0022\u003ERelated articles\u003C/h2\u003E\u003Cul\u003E\u003Cli\u003E\u003Ca href=\u0022/article/organizing-content-with-categories\u0022\u003EOrganizing Content with Categories\u003C/a\u003E\u003C/li\u003E\u003Cli\u003E\u003Ca href=\u0022/article/redirects-and-page-not-found-reports\u0022\u003ERedirects and Page Not Found Reports\u003C/a\u003E\u003C/li\u003E\u003Cli\u003E\u003Ca href=\u0022/article/dashboard\u0022\u003EDashboard\u003C/a\u003E\u003C/li\u003E\u003Cli\u003E\u003Ca href=\u0022/welcome\u0022\u003EWelcome to HelpGuides.io!\u003C/a\u003E\u003C/li\u003E\u003Cli\u003E\u003Ca href=\u0022/article/model-context-protocol\u0022\u003EModel Context Protocol\u003C/a\u003E\u003C/li\u003E\u003C/ul\u003E","publish_status":0,"post_type":"Article","authoruid":"3dde8c16-763a-4a2b-ae0b-1d8c50c62e3d","author":{"authoruid":"3dde8c16-763a-4a2b-ae0b-1d8c50c62e3d"},"featured_image_updating":false,"meta_description":"Keep your HelpGuides documentation current by managing stale articles and 404 URLs with the Housekeeping page\u0027s review and redirect tools.","display_toc":true,"has_workingcopy":false,"allow_indexing":true,"total_views":0,"date_published":"2026-10-04T21:47:01.1","date_updated":"2026-10-04T21:47:01.817","date_created":"2026-09-28T16:21:24.97"}}}